Primary Responsibilities:
Invoicing and A/R:
• Enter invoices in QuickBooks
• Validate prior month’s storage invoice and enter in QuickBooks
• Reconcile and enter payments / deposits received on invoices
• Research unpaid balances
Accounts Payable / Purchasing:
• Place inventory and supply orders
• Post bills / payables in QuickBooks (Desktop – Premiere 2020)
• Enter Inventory entries in QuickBooks (POS Version)
• Align purchase receipts, purchase orders, card statements, invoices
Additional Duties:
• Filing and record-keeping
• Storeroom management support when necessary
The Accounting Clerk must also have the ability to multi-task, prioritize work, and manage time
effectively. A flexible schedule that permits part-time work when needed is also desirable.
Education and Experience Requirements:
• Associate’s degree or equivalent in Accounting, Business or related field is desired
• One year of accounting, billing experience is desired
• Valid NYS Driver’s license and/or reliable transportation to and from Hope Initiatives.
• The job is largely sedentary, however, a full range of motion is necessary along with the
ability to lift up to 25 lbs.
• Ability to work part-time with a flexible schedule of approximately 15 hours per week
Work Environment & Location
Hope Initiatives is a fast-paced work environment. Good organizational skills and the ability to multi-
task and adapt to changing and challenging environments are necessary in order to be successful.
Hope Initiatives is a faith based organization. The Accounting Clerk is expected to function with
integrity and in accordance with biblical standards of conduct.
