Position Title: Accounting Manager
Department: Operations/Finance
Reports To: Director of Finance
Status: Full-Time, Exempt
Manages Others: no
Posting date: 06/21/23
General Purpose:
The Accounting Manager develops and maintains accounting principles, practices and procedures, supports agency budget and forecast activities, processes grant vouchers, grant tracking, program and contract funding budgets, monthly financial reporting, and is the lead for accounts payable, preparing journal entries and serving as a back-up to the payroll function.
It is Common Ground Health’s intention that employees receive training/professional development necessary to achieve the development of skills, knowledge, abilities and attitudes related to their job duties and individual development, and to the overall agency and its work plan deliverables. The Accounting Manager will demonstrate a commitment to the mission, vision and values of Common Ground Health.
Responsibilities/Accountabilities:
- Audits grants and contracts with State and local governments which involves fiscal monitoring and reporting of all grant activity including:
- Preparation of project/grant specific budgets.
- Monitoring timely submission of reimbursement vouchers.
- Year-end reconciliations in accordance with audit requirements.
- Manages annual agency budget document process, linking data to create program level budgets for directors/managers and providing budget line item detail to program directors and administrators
- Schedules/attends monthly meetings with managers to review financial statements and records meeting minutes.
- Prepares financial forecasts
- Responsible for overseeing the accounting clerk running of the monthly financial statements for the department directors.
- Responsible for overseeing the accounts payable tasks including auditing invoices, paying bills and corresponding with vendors.
- Assisting with the completion of the monthly general ledger, including preparing JE’s, account reconciliation and revenue calculations.
- Processes monthly employee travel and expense reimbursements.
- Performs and logs monthly bank reconciliations on all agency bank accounts
- Prepares documentation for annual audit.
- Maintains the agency chart of accounts and class list and updates as necessary.
- Prepares and submits employee, board member and vendor lists for monthly Medicaid Compliance screening and pre-screening for new vendors and prospective board members.
- Maintains monthly Medicaid compliance reports and reconciles entities flagged by Medicaid screening.
- Oversees the management of vendors including creating a tracking database.
- Reviews agency credit card invoices and QB entry.
- Coordinates quarterly review of agency credit card and CEO expenses with the Board chair.
- Provides financial policy and procedure orientation for new hires, and agency wide finance training as needed.
- Serves as primary back-up to the payroll function and assists with payroll reconciliations
- Remains up to date on best practices in non-profit finance, business systems, internal control measures, and state and federal grant guidelines.
- Leads efforts to continuously improve cost accounting procedures.
- Recommends, reviews and monitors compliance with financial policies, procedures and internal control measures to ensure the financial integrity of the agency. This includes preparation of new and periodic review of existing finance policy and procedure manual.
- Serves on the agency Compliance Committee
- Prepares PowerPoint slides for finance reporting to the board, committees and agency
- Works with members of the Agency Leadership team in preparation of draft budget proposals and recommends subsequent budget modifications.
Competencies:
- Extremely organized and proactive with the ability to efficiently plan, organize and coordinate a variety of activities in a fast-paced environment.
- Excellent attention to detail and the ability to demonstrate initiative and integrity.
- Must have a general understanding of the contractual requirements of Cost Accounting Standards.
- Effective verbal and written communication skills.
- Effective problem-solving and analytical skills that support and enable sound decision-making.
- Ability to work independently and in a team-oriented, collaborative environment.
- Prior experience with payroll processing preferred.
- Must be proficient in Microsoft Office products, specifically Excel and be willing to learn new technology systems. Experience working with QuickBooks is preferred.
Minimum Qualifications:
- Associate’s degree in business, finance, accounting or related field. An equivalent combination of education and relevant experience may be considered.
- Experience working in a non-profit setting strongly preferred.
- 5+ years of experience working in a finance or accounting capacity required. Experience working with grant vouchers strongly preferred.
- Experience working with diverse groups of people on all organizational levels.
- Experience using web based video conferencing systems such as Zoom preferred.
- Proficiency in Microsoft office products, specifically Excel. Experience working with QuickBooks preferred.
Physical Requirements:
- Must be able to work remotely.
- Ability and willingness to travel locally, as needed.
- Sits for long periods. Works long hours on a computer. Uses a keyboard. Reads printed materials or from a computer monitor.
- Occasionally required to climb or balance; and stoop, kneel, crouch or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. In support of the Americans with Disabilities Act, this job description lists only those requirements and qualifications deemed essential to the position
