Major Responsibilities
- Provide clerical and administrative support to Career Center management and staff.
- Manage phone calls, emails, and other forms of communication, routing inquiries to the relevant individuals.
- Prepare agendas and schedules for meetings.
- Record and distribute staff meeting minutes.
- Prepare monthly career center reports, i.e. workshop attendance.
- Act as the contact for all vendors and payments.
- Monitor and maintain the Career Center’s section of the RochesterWorks website
- Handle incoming and outgoing mail, packages, and deliveries; duplicate, collate, and file materials.
- Monitor office equipment contracts and assist staff in operating office equipment.
- Order office supplies and maintain inventory.
- Orient new employees to office procedures.
- Handle miscellaneous correspondence and assist management with special projects and other duties as assigned.
- Works with management and staff to meet enrollment, expenditure, employment, retention, earnings, and credential performance goals.
Qualifications
- An Associate degree with two years of experience in a related field or an equivalent combination of education and experience.
- Must be able to prioritize and multi-task.
- Strong written and quantitative skills.
- Proficient in using Microsoft Office (Word, Excel, and PowerPoint), as well as familiarity with Zoom and Microsoft Teams.
- Organizational and time management skills, with an emphasis on timely paperwork and data management.
- Strong customer service orientation; experience working with diverse populations in a fast-paced environment a plus.
- Acts in a manner which supports and embraces RochesterWorks’ vision to integrate diversity, equity, inclusion, and accessibility into the day-to-day operations of the organization.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. This position may include lifting up to 10 pounds for files, computer printouts on occasion.
Compensation: $20-$22 per hour – full time 37.5 hours per week
How to Apply
Email cover letter and resume to jfrenz@rochesterworks.org and include the job title in the subject line of the email.
