CP Rochester exists to support people with physical and developmental disabilities in choosing and accomplishing successive individualized life goals. We do this by providing a wide range of services to people of all ages in the greater Rochester area. Our purpose in to insure that those we serve safely determine their own pathways in life and live as full members of their communities.
We are currently seeking a Temporary Administrative Assistant to join our Residential Services team
Hours of Employment: This is an on an interim basis, with the potential to be hired as a permanent staff member. Needed immediately until approximately March 2017. 35 hours per week.
Responsibilities:
• Provides administrative support to the department VP and Director, including high-level secretarial support.
• Schedules and organizes activities such as meetings, travel, conferences, and activities for members of the department.
• Creates and revises work systems and procedures within the department.
• Types and processes department reports, documents, and/or evaluations, as required by the agency and regulatory bodies, in an accurate and timely manner.
• Updates departmental records, manuals, rosters, databases, etc. as needed.
• Processes check requests, purchase orders, payroll information, billing information, event registrations, and manages petty cash as directed.
• Welcomes individuals, staff and visitors by greeting them, in person or on the telephone; answering or directing inquiries. Provides support telephone coverage for the agency switchboard as directed.
• Ensures internal and external mail is coordinated and sent to the appropriate individuals.
• Maintains inventory of supplies, equipment and forms pertinent to the services. Processes requests for supplies and forms by supervisory staff.
• Maintains documentation as required by the department, agency and regulatory bodies.
• Takes, types and distributes meeting minutes as assigned.
• Provides a professional presence while handling incoming phone calls, greeting visitors, and responding to phone, e-mail, and personal requests for assistance.
• Attends meetings as assigned.
• Achieves departmental goals by performing additional responsibilities as assigned.
Qualifications:
• Must have a high school diploma or GED and some business/secretarial training. An Associate’s degree is preferred. One to three years experience in positions with similar responsibilities is required.
• Must have demonstrated excellent oral and written communication skills.
• Must have demonstrated ability to type at 45-55 words per minute with 95% accuracy.
• Must have demonstrated competency with Microsoft Word, Excel, and database applications. Additional computer expertise a plus.
• Must have demonstrated commitment to performing job duties and tasks at a high level of performance.
