Job Title: Business Office Assistant
Location: AutismUp at the Golisano Autism Center, Rochester, New York
Hours: Part time, 10-15 hours per week, flexible schedule, occasional evenings and weekends
Position Summary:
The Administrative Assistant will complete a variety of tasks related to certain areas of responsibility of the Business Office – Finance, Human Resources, and Office Management. This position will assist with daily financial record keeping and reconciliation of various financial processes, volunteer recruitment efforts, and activities to facilitate organizational efficiency.
Responsibilities:
Finance Support
- Supports the Finance & Operations Director in matters of compliance, audits & bookkeeping.
- Processes mail, recording donations, payments, and approved bills in several systems.
- Tracks Federated Campaign donations and matching gifts.
- Prepares and sends fundraising-related invoices and records payments in several record-keeping systems.
- Manages business office and PerkUp Café petty cash process and reconciliation.
- Maintains monthly credit card record-keeping of receipts from management team.
- Supports the organization at AutismUp events as part of the Finance Team.
HR Support
- Responds to volunteer and internship inquiries and ensures we capture necessary on boarding information.
- Assists with team building and employee recognition efforts.
- Attends recruitment events and represents AutismUp in the community.
- Assists with reference checking of applicants.
- Helps with the filing of staff paperwork.
Office Management Support
- Provides excellent front line customer service for families and staff.
- Manages AU use of shared meeting/program space, reserving space and arranging for any additional materials needed for such meetings or trainings.
- Maintains inventory of office and cleaning supplies, postage and meeting refreshments and orders items as needed.
- Responds to general inquiries and distributes contact@autismup.orgemail to staff.
- Maintains dedicated AutismUp public office area appearance ensuring positive impression aligned with brand image; organizes shared storage supply areas.
Qualifications:
- Bachelor’s degree preferred
- 3-5 years’ experience in an office setting
- Strong computer skills and knowledge of Microsoft Office products and QuickBooks is a plus
- Team oriented and can multi-task
About the Organization: AutismUp is the leading 501(c)3 autism support organization in the Greater Rochester and surrounding areas. Founded in 2004, by a small group of parents of children with Autism Spectrum Disorder, AutismUp has grown to include more than 3,100 family and professional member households.
Equal Employment Opportunity Policy
AutismUp provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
