FLSA STATUS: Full time, non-exempt
GENERAL DESCRIPTION:
Bivona Child Advocacy Center seeks a highly organized and detail oriented individual for the position of Events Assistant. This position is responsible for supporting the development team on development initiatives, including special events, volunteer coordination, and the gifts in-kind program. This position will provide the right candidate with an array of development experience. Successful candidates will have experience coordinating events and have a strong attention to details. This is an hourly position and pays $18-$20/hour.
The Events Assistant reports to the Senior Events Manager and works closely with the development team and special event committee members.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Becomes familiar with Bivona’s mission, programs, and events and be comfortable speaking in front of and educating others.
- Responsible for coordinating and executing special event logistics.
- Responsible for volunteer plans for events and other development activities.
- Provides administrative support for all donor-facing events, including liaising with donors in a professional and responsive manner, and managing RSVPs for events.
- Responsible for the coordination of Bivona’s gift in-kind program including special event donations, holiday giving, and wish list requests.
- Responsible for the accurate collection and tracking of donor information and ensuring companies and individuals are recognized as appropriate.
- Responds to community inquiries related to fundraising drives, toy collections, and wish list requests.
- In tandem with the Senior Events Manager, will coordinate Bivona’s third party events and provide assistance and on-site support to volunteers as needed.
- Provides superior customer service and timely responses to emails and telephone communications.
- Performs general administrative responsibilities including data entry, recording meeting minutes, mailings, and other duties as required.
EDUCATION AND EXPERIENCE:
- Results-oriented professional with a minimum two years professional experience in a not-for-profit environment, hospitality and tourism industry, or related field.
- High school diploma is required, college degree preferred.
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
- Demonstrates the ability to project a professional and knowledgeable image on behalf of Bivona.
- Excellent organizational and project coordination abilities with superior attention to detail.
- Excellent verbal written and verbal communication skills.
- Comfortable speaking to community partners to secure donations and coordinate related logistics.
- Creative thinker who is comfortable juggling multiple tasks and projects.
- Must have exceptional interpersonal skills and the ability to work effectively with many different constituencies.
- Mission driven with unquestionable integrity.
- Ability to develop and sustain excellent working relationships with individuals, businesses, and organizations.
- Ability to collaborate effectively and efficiently with teams across the organization.
- Must be able to communicate the importance of supporting Bivona’s mission.
- Strong computer skills and experience with MS Office.
- Ability to travel locally and work flexible hours on nights and weekends.
PHYSICAL REQUIREMENTS:
- Ability to stand for several hours.
- Ability to lift 40 lbs.
- Ability to climb stairs.
