Spiritus Christi Prison Outreach (SCPO) is a standout organization that believes in the inherent goodness of every person, and the impact that a sense of belonging can have. We envision a safe, healthy, and equitable community with abundant opportunities for all. We empower individuals who are justice-involved and homeless by providing stable housing, life skills, connections to treatment services, and a supportive community.
The administrative team is seeking a Government Grants Administrator. This person will work out of the Nielsen House, which has the SCPO main offices on the first floor.
Job Title: Government Grants Administrator
Reports To: Business Manager
FLSA Status: Non-Exempt/Full-Time
Summary: The Government Grants Administrator is responsible for, preparing grant applications, ensuring and reporting compliance, managing overall government grant efforts, and optimizing processes.
Duties and Responsibilities include the following.
- Under the supervision of the Business Manager, and in cooperation with SCPO constituents (employees, residents, Board, etc.), maintain grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness, including:
- Create, edit, and submit grant proposals
- Monitor and maintain funder reporting schedules and requirements
- Track progress toward organizational and programmatic outcomes and goals
- Request reimbursements and drawdowns as needed
- Draft compelling progress reports and targeted program updates to funders that fully capture programmatic success
- Assemble and submit supporting materials and documents, including budgets, outcome measurements, success stories, etc., for reports
- Ensure billing for all contracts is compliant, prepared, and submitted to funders on a timely basis
- Access government grant portals in order to perform many grant-related tasks
- Log grants activities past and future, including deadlines, submissions, payments, etc., using an internal grants management information system (Fluxx).
- Resolve issues on invoices and/or contracts in a timely manner
- Collaborate with program staff to ensure compliance, addressing quality control issues and communicating/re-iterating program requirements as laid out in contracts
- Draft and finalize budgets; create budget reports
- Other duties as assigned
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Proven experience in prior roles
- Ability to communicate effectively, professionally, and courteously, both with colleagues and constituents, in writing and verbally
- Thorough understanding of diverse business processes and strategy development
- Intermediate to expert knowledge of MS Office, plus an ability to navigate and become fluent in databases, information systems, and/or other technological tools
- Demonstrated analytical and persuasive writing skills experience as well as superior
- editing skills, including the ability to convey complex information in a clear manner to a diverse audience;
- Strong administrative skills and self-motivated with the ability to set priorities and
- manage multiple tasks under minimal supervision in an effective and efficient manner
- Works independently as well as in a highly collaborative team environment
- Able to provide guidance that enhances SCPO’s performance in a manner that incorporates the Mission and Vision
- Familiarity with funding opportunities at all levels of government, and stays abreast of current events, and relevant politics/policies, that impact the population served at SCPO
- Demonstrated interest in the mission, vision, and values of Spiritus Christi Prison Outreach; thinks forwardly about the work
Education/Experience:
- A Bachelor’s degree +3 years’ experience and/or a Master’s, having studied Social Work, Public Administration, Business, Non-Profit Management, or a related field
- At least 3 years budgeting and/or accounting experience
Schedule: Monday-Friday, 40 hours/week, daytime
Salary: Commensurate with experience, $48,000-$55,000
Benefits:
- Dental and vision insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
Must be able to reliably commute to zip code 14619 in Rochester, New York.
Position will be open until filled.
To Apply:
Apply at our job posting on Indeed at the link below
Applicants are encouraged to include a cover letter and writing sample
Indeed job posting: https://www.indeed.com/job/government-grants-administrator-5119b7f4b199953d?_ga=2.6397682.1335599832.1675780155-347443736.1670447365
