JOB POSTING
Job Title: Program Clerk
Location: University Avenue
Purpose: The Administrative Assistant provides administrative support to the Director of Employment Connections as well as to the Director of One Source Solutions to prepare and review reports, maintain departmental files, initiate purchasing for the departments, coordinating all building, computer equipment and phone maintenance. This Assistant is also responsible for reception duties as the main contact for entrance to the building. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.
Key Functions:
- Imparts agency philosophy of “maximizing each person’s ability to lead a full and active life providing the highest quality services.”
- Maintains confidentiality of information relating to individuals and their families in accordance with agency policy.
- Greets all visitors and employees entering the building, maintains visitor log and complies with the building security procedures.
- Provides administrative support for the Directors to include but not limited to preparing reports, special projects, taking meeting minutes, maintaining staff attendance, preparing expense reports.
- Orders supplies for the building to include preparing the purchase order and researching best pricing.
- Assists with ISO 9001 – recording and disseminating Management review minutes and files.
- Assists with building maintenance coordination as needed.
- Provides requests to CIS for computer equipment.
- Represents OneSource on various committees upon request.
- Sorts and distributes incoming mail.
- Maintains office files in relation to charts per regulatory requirements and assists with chart audits.
- Works with staff from Access-VR, Path to Empowerment to create and maintain charts, file paperwork and enter data into tracking spreadsheets, etc
- Maintains petty cash, replenishing, disbursing and reconciling vouchers and maintaining gift card tracking logs for clients and distributing gift cards.
- Participates in conferences, workshops and in-service training as needed or recommended to enhance job skills and personal growth and development.
- Adheres to agency’s policies and procedures as well as department guidelines.
- Performs other duties at the discretion of the President/CEO or his/her designee.
Values: Demonstrates the organization’s values
- Customer Service
- Communications
- Continuous Improvement
- Collaboration/Teamwork
- Accountability
Education, Experience, Skills and/or Licensing/Certification Required:
1. High School Diploma or equivalent.
- Previous successful experience in administrative/clerical work preferred.
3. Knowledge of office management, office machines, phone systems and proficiency in typing.
- Proficient in the use of Microsoft Office software (Word, Excel, PowerPoint).
- Demonstrated ability to work independently and as a team.
6. Ability to accept responsibility.
7. Ability to comply with professional standards of conduct, including pleasant speaking voice and courteous manner as well as the type of personality able to meet the demands of the position.
Supervisory Responsibility:
- None
Apply: www.rochesterrehab.org/jobseekers
Interested internal applicants are invited to submit an internal application form to Michele Eckert, Human Resources Generalist, Rochester Rehabilitation.
Salary: Commensurate with experience Employment: Full Time
Closing Date: until filled Posted: 2/28/2023
Our Agencies do not discriminate against employees or applicants in the hiring, promotion, compensation, placement, termination, layoff, recall, transfer, leaves of absence or any other term or condition of employment on the basis of race, color, religion, sex, sexual orientation, gender orientation/identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran, domestic violence victim status, prior arrest and conviction records or any other protected category in accordance with applicable federal, state and local laws.
