We are dedicated to ensuring dignity, equality, and fairness for over 100 years and are the proud recipient of the Greater Rochester Association for Women Attorney’s 2022 Family Friendly Award!
The Staff Accountant will provide direct support in the Finance Department of The Legal Aid Society of Rochester a non-profit that has provided legal services and advocacy for over a century. The Accountant will work with the Controller and CFO & Director of Administration and provide support in areas such as audit preparation, processing transactions, expense and reimbursement requests, general bookkeeping using NetSuite by Oracle, financial recordkeeping and reconciliation, and other tasks as needed. This is a unique opportunity to join a group of highly dedicated professionals and is ideal for a detail-oriented person interested in strengthening their finance skills in an entry to mid-level role.
Responsibilities:
- Enter vendor bills in the accounting system for payment.
- Process all accounts payable, which includes verifying manager approvals for amounts to be paid and ensuring proper supporting documents are organized and filed electronically.
- Create check payments, post, file backup documentation, and mail check disbursements. Monitor online banking processes such as positive pay.
- Prepare Accounts Receivable and general ledger journal entries.
- Review customer discrepancies and past-due amounts. Follows up on delinquent accounts as requested.
- Prepare deposits for the bank, reconcile them, and enter them into the accounting system.
- Review credit card activity, reconcile, and enter the accounting system.
- Assist with grant financial reporting and staff timesheet compilation.
- Collect W-9s and 1099 reporting.
- Maintain accounting schedules, including fixed assets, prepaid schedules, payroll liabilities, and deferred revenue.
- Create and record month-end accrual journal entries, including depreciation and prepaid assets.
- Assist with funder reviews and annual audit preparations.
- Solicit and record in-kinds for frontline and office needs.
- Accomplishes all other duties and tasks as appropriately assigned or requested.
Other Requirements:
- Competent issue-identification and problem-solving skills.
- Possess a high degree of integrity and initiative.
- While performing these job responsibilities, the employee must maintain consistent communication with staff and must be able to exchange clear and accurate information about the results and outcomes of their work.
Qualifications:
- A or B.S. with two years’ minimum relevant experience or a High School Diploma and ten years’ minimum relevant experience or some combination of the above.
- A well-organized, analytical individual who can pay attention to detail, with good interpersonal and communication skills.
- Demonstrated creativity in developing forms and methodology for grant management and new processes.
- Familiarity with Database programs, Word, and spreadsheet skills using Excel.
- Demonstrated ability to operate office equipment such as a computer, photocopier, and fax machine.
- Ability to work effectively with others in a team environment.
Benefits:
- Hybrid Work schedule – currently 24 hrs remote
- Paid Lunch Hour
- Employer contributions toward health and dental insurance plans
- 15 days of vacation to start (More based on experience)
- 96 hours of sick leave
- 32 hours of personal time
- 14 paid holidays a year
- $600 per year internet stipend
- 3% match on the 401(k) or Roth 401(k) plan of your choice
- 5% language differential for being proficient in a program-relevant language
- Professional development opportunities
- Public Service Loan Forgiveness qualifying employer
The Legal Aid Society of Rochester, NY, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
