Summary:
Under the supervision of the Human Resources Manager, the Human Resource Coordinator provides administrative support, including payroll, benefits administration, recruiting, filing, legal and department labor compliance.
Essential Functions:
• Responsible for the processing of bi-weekly payroll in a timely manner.
• Handling administrative tasks such as organization, filing changes, communication with supervisors for time sheet corrections, and other as needed tasks associated with completion of the bi-weekly payroll.
• Handle payroll and timecard questions: reset login passwords, direct deposit, setting up new hires in system etc.
• Must have knowledge of all payroll functions; including but not limited to benefit plans and deductions, garnishments, tax regulations and applicable labor laws (FLSA).
• Respond to payroll related audits, both external and internal.
• Meet with new employees to complete new hire orientation paperwork
• Complete photo identification badge process for new hires and current employees.
• Assists with and completes follow-up to ensure the proper completion of all hiring forms for new hires are received.
• Creates and maintains personnel files for new hires at the Agency.
• Post positions on websites and remove filled positions. Send hiring managers resumes that come in and follow up with HR Generalist on status of positions.
• Assists with Record Retention Regulations/Policies of all personnel files.
• Assist with Benefits Administration and assists employees who are in need of benefits problem resolutions.
• Assists with terminations by ensuring employees have completed all necessary documentation.
• Conduct presentations to staff in regards to human resources, time keeping system and payroll updates, as needed.
• Prepares payroll billing of staff to IADC on a monthly basis.
• Maintains log of incoming monies and prepares deposit for Finance department on a daily basis.
• Attends seminars as necessary to maintain skills and knowledge required for payroll and/or human resources.
• Other duties as assigned by supervisor.
Skills and Abilities:
Associate’s Degree, Bachelors preferred in Human Resources, Business Administration or Accounting.
Two years related experience in payroll/human resources function or similar capacity required.
Knowledge of Evolution and Time Keeping system or equivalent preferred.
Must have intermediate to advanced PC skills (Microsoft Word and Excel). Proven effective customer service, time management, prioritization, flexibility, accuracy.
Physical Demands:
The position does require occasional standing, squatting, lifting of up to approximately 10 lbs. And frequent sitting.
Ibero American Action League is committed to the policy of equal employment opportunity. This policy expressly prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition or carrier status, domestic violence victim status, veteran status or status as a member of any other protected group or activity.
